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Instructions

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Dear Agents,

This form is used to help us help you. It is the liaison of information between you, operations and finance so it is important that you are as detailed as possible and the information you provide is accurate. This is a two step process. The first is filling out this form. The second is sending back the SITREP (Situation Report) for your trip. All information must match. While cumbersome, the effort it takes you to give us the information we need to support your booking is nothing in comparison to the labor it takes to market and publish a trip on your own. The information you provide will be shared with various entities and departments to assist you from the finance, to the marketing aspects so it is imperative that you give us the absolute most brainpower, information, ideas and creativity that YOU got so we can kick that up to the next level. 

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Information (Pics/Content) provided to us should come directly from a viable source:

  • Vendor or Suppliers' Website (VAX, Apple Vacations, Royal Caribbean etc.)

  • Provider's website (Grand Palladium, RIU, Carnival, Virgin Voyages, etc.)

  • A trusted source (Cruise Critic, Trip Advisor, Travel.gov, etc.)

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When pulling pictures - source first through your vendor or supplier, then directly to the brand website. Use Google as a last resort and BE SURE you are not providing pictures of resorts in different locations. Ex: There's are SEVERAL RIU Resorts in the Dominican Republic!!!

Trip Skeleton
Bounty
Who Initiated This Trip?

Assistant Agents

Enter Name + XX% to indicate how the bounty should be divided amongst you. Between you and assistants, value should always equal 100%

TRIP ASSITANCE TYPE
WHAT ARE THE COMPONENTS OF THE TRIP

PAYMENT DATES & DEADLINES

These are NOT the dates or amounts that will be published to your clients. This is for internal use and record only. All published dates and deadlines (to clients) will be backdated and end with the deadline being on the 1st or 15th of the month; whichever allows the best preparation time to meet the required deadline.

Read And Comply

It is our pleasure to assist you with your group bookings but it is your responsibility to maintain and convey the terms, conditions, dates, deadlines and proper communication with your clients. Failure to do so can and will result in the supplier or Girl Let's Go cancelling your booking or additional fees applied to your booking at your expense.

If you haven't already done so, take a moment to enter the dates and deadlines in your Girl Let's Go  calendar with reminders to ensure you do not forget the vendor's deadline dates.

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Also keep in mind the business hours of the vendor. Ex - Carnival groups is open Mon-Fri 9am-8pm EST so questions/matters that need to be handled by the groups department will be unavailable to you - if you have a deadline or emergency situation you're SOL so enter your calendar reminder accordingly.

Media & Marketing Material

In this section we need anything and everything you got to support your cruise. Please help us help you by including as much media as you can. Name the files so we can archive them properly. Ship photos should include the SHIP NAME, Destination Photos etc.

 

CRUISES: Download the statement of group reports from your Vendor portal, name the file with your booking number and upload it.

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CONTRACTED BOOKINGS: Provide the group contract given to you by the vendor

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FIT (Semi-Solo / Express Code Bookings): If your booking fits into one of these categories, you'll need to provide screenshots or .pdf of the single booking screen showing the dates, deadline etc., info for the booking)

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This includes but is not limited to:

  • Ship Photos

  • Destination Photos

  • New Photos of you/trips

  • Your STATEMENT OF GROUP REQUESTS, CONTRACT OR SCREENSHOT

Upload File

Download the attachment, then check email once submitted for next steps.

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